Privacy Policy

1. Who We Are

Medikka Foundation is a charity incorporated in the United Kingdom with its registered office at 7 Home Farm Barns, Main Road, Alvescot, United Kingdom, OX18 2PU. We are the data controller responsible for your personal information under this Privacy Policy.

For privacy-related questions or requests, contact us at: hello@medikka.org

2. Information We Collect

We collect the following categories of data:

a) Personal Information

• Full name
• Email address
• Country and language preferences
• Scientific background and professional information

b) User-Provided Content

• Files, documents, presentations, and media uploaded via our Services

c) Account Information

• Login credentials and personalized settings

d) Device and Usage Information

• IP address, browser type, device type, usage behavior
• Analytics data (e.g., Google Analytics or similar services in future)

3. How We Use Your Information

We process your data for the following lawful purposes:

• To create and manage your account
• To provide and personalize our Services
• To enable collaboration and knowledge sharing
• To process user uploads and communication
• To improve our Services through performance and usage analytics
• To send you important notifications and updates
• To comply with legal obligations

4. Legal Basis for Processing

We rely on the following legal grounds under the UK GDPR and other applicable laws:

• Your consent (for optional features or communications)
• Performance of a contract (to deliver the Services you request)
• Legal obligations (for compliance and regulatory requirements)
• Legitimate interests (e.g., platform improvement, fraud prevention)

5. Data Sharing and Transfers

We do not sell, rent, or trade your personal data. We only share information with:

• Authorized service providers (e.g., hosting, analytics), bound by data protection agreements
• Government authorities or regulators, when required by law or to protect legal rights

Your data may be processed or stored outside the UK or EU, in which case we ensure appropriate safeguards under applicable laws (e.g., Standard Contractual Clauses).

6. Your Rights

Subject to applicable data protection laws, you have the right to:

• Access, rectify, or erase your personal data
• Restrict or object to the processing of your data
• Data portability
• Withdraw consent (where applicable)
• Lodge a complaint with a supervisory authority (e.g., the UK Information Commissioner's Office)

You can exercise these rights by contacting us at hello@medikka.org or through your account settings.

7. Data Security

We implement appropriate technical and organizational security measures to safeguard your information, including encryption, secure storage, and access controls.

However, no system is 100% secure. Users are responsible for maintaining the confidentiality of their login credentials.

8. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law.

You may delete your account at any time. Upon deletion, we will remove your personal data unless retention is legally required.

9. Children’s Privacy

Our Services are not directed to individuals under the age of 16. We do not knowingly collect personal data from children. If we become aware that a child has provided us with personal data, we will delete such information immediately.

10. Cookies and Tracking Technologies

We may use cookies or similar technologies to enhance your experience, analyze usage, and support functionality.

For more information, please see our Cookie Policy.

11. Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of any material changes by posting the updated policy on our website or app and updating the "Last Updated" date above.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at: